Business Details
12 Years
experience
Trusted Bookkeeping & Payroll Services in Auburn, CA
Founded in 2011 as Cloud9 Virtual Accounting, our journey began with a vision to revolutionize bookkeeping and office services. In 2014, we expanded our mission, rebranded as Office Mates, and established a physical presence in Auburn, CA, to better serve our community. Our team brings decades of combined experience, with expertise spanning small businesses to Fortune 500 companies, ensuring tailored solutions for every client. We specialize in QuickBooks bookkeeping, payroll processing, and comprehensive office management, leveraging secure remote access and real-time collaboration. Our approach prioritizes personalized service, with dedicated Office Mates assigned to each account and cross-trained backups for continuity. We serve businesses across Auburn, Grass Valley, Roseville, and surrounding areas, offering both ongoing support and one-time projects.Our commitment to excellence is reflected in our Certified QuickBooks ProAdvisor status and our ability to manage complex financial tasks, from certified payroll to year-end reporting. By handling administrative burdens, we empower clients to focus on growth while maintaining transparency and control over their finances. Our local roots and deep understanding of regional business needs position us as a trusted partner for streamlined operations. With a focus on innovation and client-centric solutions, we continue to evolve, ensuring our services meet the dynamic demands of modern businesses.
Services
Bookkeeping Services
Payroll Processing
Financial Reporting
Office Management
Certified Payroll
Details
- Year established: 2014
Highlights and features
- We offer 30+ years of combined accounting experience with certified QuickBooks expertise.
- Our dedicated Office Mates provide personalized service with cross-trained backup support.
- We deliver remote and on-site solutions tailored to your business's unique needs.
- We serve Auburn, Grass Valley, Roseville, and surrounding areas with local knowledge.
- Our team manages complex tasks like certified payroll and year-end reporting seamlessly.
Associations and certifications
- QuickBooks ProAdvisor
Services
Bookkeeping Services
Our bookkeeping services manage accounts receivable, payable, billing, and financial reporting using QuickBooks Desktop or Online. We ensure accurate transaction coding, monthly cash flow analysis, and reconciliation of bank statements. Clients receive customized reporting to track business performance and prepare for tax seasons.
Payroll Processing
We handle payroll processing through QuickBooks, Paychex, or ADP, including certified payroll for prevailing wage projects. Services include tax filings, employee payment processing, and compliance with state and federal regulations. Our team ensures timely and accurate payroll disbursement and reporting.
Financial Reporting
We produce and review profit & loss statements, balance sheets, and custom financial reports. Our team assists with budgeting, forecasting, and cash flow management, providing insights to support strategic decision-making. Reports are tailored to meet specific business needs and lender requirements.
Office Management
Our office services include brochure creation, small project management, and billing on non-QuickBooks software. We handle document collection, filing, and coordination with vendors, banks, and CPAs. Remote and on-site support ensures seamless integration with your existing operations.
Certified Payroll
We specialize in certified payroll reporting for government contracts, ensuring compliance with Davis-Bacon Act requirements. Services include accurate wage tracking, fringe benefit calculations, and submission of certified payroll reports. Our expertise reduces compliance risks for construction and service industries.
People
Michael Rich
Founder & Accountant
With over 30 years of accounting experience, Michael has held roles from Auditor to Assistant Treasurer for small businesses and Fortune 500 companies. He co-founded Office Mates to provide tailored financial solutions.
Suzanne Rich
Founder & Certified ProAdvisor
Suzanne brings 25+ years of expertise as a Certified QuickBooks ProAdvisor and project manager. Her background includes roles in bookkeeping, inventory control, and POS system training, ensuring comprehensive client support.
Questions
What bookkeeping software do you use?
We use Intuit QuickBooks Desktop and Online, integrating with Paychex or ADP for payroll needs.
Do you offer remote bookkeeping services?
Yes, we provide secure remote bookkeeping and office management from our Auburn, CA office.
Are you certified in QuickBooks?
Yes, our team includes a Certified QuickBooks ProAdvisor with real-time management expertise.
What areas do you serve?
We serve Auburn, Grass Valley, Roseville, and surrounding areas in California.
Can you handle certified payroll requirements?
Yes, we specialize in certified payroll reporting for prevailing wage projects and government contracts.
How do you ensure data security?
We use secure connections for QuickBooks Desktop access and maintain strict confidentiality protocols.
