Business Details
10 Years
experience
Virtual Bookkeeping & Accounting Services in Willowbrook, IL
Back Office System Solutions has built a reputation for delivering comprehensive administrative solutions tailored to small businesses. With over 17 years of combined experience, our team specializes in bookkeeping, payroll processing, tax preparation, and financial workflow optimization. We prioritize understanding each client's unique needs, leveraging our expertise in accounting software like QuickBooks to create efficient, technology-driven systems.Our approach focuses on building long-term relationships rather than providing transactional services, helping businesses make informed financial decisions while maintaining compliance with regulatory requirements. As industry veterans, we combine deep technical knowledge with practical business insights to support growth-oriented entrepreneurs across various sectors.
Services
Virtual Bookkeeping
Payroll Processing
QuickBooks Services
Tax Preparation
Financial Reporting
Details
- Year established: 2016
Highlights and features
- We offer 20+ years of combined experience in accounting and bookkeeping
- Our virtual services eliminate the need for in-house staff
- We provide month-to-month service with no long-term contracts
- Our team includes QuickBooks ProAdvisors with specialized expertise
- We offer secure document transfer through multiple platforms
Associations and certifications
- QuickBooks ProAdvisor
What people say
Smooth transition
Instrumental in success
Great source
Accurate records
Knowledge and expertise
Services
Virtual Bookkeeping
Our virtual bookkeeping services handle daily financial transactions, bank reconciliations, and merchant account management. We support businesses with accounts payable/receivable tracking, payroll processing, and financial reporting. Our cloud-based solutions enable real-time access to accurate financial data for informed decision-making.
QuickBooks Services
We offer QuickBooks setup, cleanup, and optimization services for businesses using desktop or online versions. Our ProAdvisors provide system migration, workflow optimization, and training. We help clients maintain organized financial records and maximize software capabilities for improved efficiency.
Payroll Processing
Our payroll services include tax calculations, W-2/1099 processing, and compliance reporting. We handle direct deposits, tax filings, and year-end documentation while ensuring adherence to federal and state regulations. Our solutions integrate seamlessly with accounting systems for streamlined financial management.
Tax Preparation
We prepare business and personal tax returns, including sales tax, workers' compensation filings, and annual license renewals. Our team handles year-end payroll reporting and 1099/1096 submissions. We work with clients year-round to maintain tax compliance and optimize financial positions.
Financial Reporting
Our financial reporting services include budgeting, cash flow forecasting, and management reporting. We provide job costing analysis, customer deposit tracking, and income allocation reports. These insights help business owners monitor performance and make strategic financial decisions.
People
Chris May
Partner
With over 20 years of tax and accounting experience, Chris specializes in bookkeeping processes and IRS compliance. She has managed accounting operations for Ideal Business Solutions and provides expert QuickBooks support to small businesses.
Deborah Diekevers
Partner
A QuickBooks ProAdvisor for 15 years, Deborah develops outsourced bookkeeping systems and optimizes financial workflows. She has helped hundreds of businesses improve cash flow and operational efficiency through customized accounting solutions.
Rebecca Schoenberg
Accountant
Rebecca provides professional bookkeeping services with a focus on financial storytelling through accurate record-keeping. She helps business owners maintain organized records for tax preparation and strategic decision-making.
Tammy Welter
Bookkeeper
With over 10 years of experience, Tammy manages bookkeeping operations including transaction recording, payroll processing, and financial monitoring. She brings extensive industry knowledge from diverse sectors like construction and property management.
Tricia Heersink
Bookkeeping Specialist
Tricia supports businesses with back-office operations, combining project management experience with bookkeeping expertise. She maintains accurate financial records and provides industry-specific accounting solutions for growing companies.
Questions
How do I submit documents to Back Office System Solutions?
You can use our secure portal, Dropbox, email, or traditional mail to send documents. We accommodate your preferred method of document submission.
How long does accounting setup take?
Most online accounting setups complete within two days. We maintain your accounting tasks during the transition period to ensure business continuity.
Why choose virtual bookkeeping over in-house staff?
Our team offers 20+ years of combined experience with cost-effective solutions. We provide CPA-level expertise in payroll, IRS compliance, and software optimization without hiring full-time staff.
Are there long-term contracts?
We operate on month-to-month agreements. You may cancel services with 30 days' notice, providing flexibility without commitment concerns.
Do you charge setup fees?
No fees for current books. If records require cleanup, we offer one-time organization services to bring your financial records up to standard.
How do I access accounting software?
We host your accounting software on a secure server, allowing internet access from anywhere. Thousands of accountants nationwide use this system for remote financial management.
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